Underdog Digital

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Privacy Policy

Underdog Digital Reporting

Last Updated: December 8, 2025

1. Introduction

This Privacy Policy describes how Underdog Digital Reporting (“we,” “us,” or “our”) collects, uses, and protects information when you use our private digital reporting application (the “Service”).

2. Information We Collect

2.1 Account Information

  • Name and contact information
  • Login credentials
  • User role and access permissions

2.2 Usage Data

  • Log data including access times, pages viewed, and actions taken
  • Device information and IP addresses
  • Browser type and operating system information

2.3 Content and Reports

  • Data you input into the Service
  • Reports you create or generate
  • Files you upload or store

3. How We Use Your Information

We use the collected information for the following purposes:

  • Service Delivery: To provide, maintain, and improve the Service
  • Authentication: To verify your identity and manage access
  • Communication: To send administrative notifications and updates
  • Security: To detect, prevent, and address security issues
  • Analytics: To understand usage patterns and improve functionality
  • Compliance: To comply with legal obligations

4. Information Sharing and Disclosure

4.1 Internal Use: As a private application, your information is accessible only to authorized personnel within the organization.

4.2 Service Providers: We may share information with trusted third-party service providers who assist in operating the Service, subject to confidentiality obligations.

4.3 Legal Requirements: We may disclose information if required by law, court order, or governmental regulation.

4.4 No Sale of Data: We do not sell, rent, or trade your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption of data in transit and at rest
  • Access controls and authentication mechanisms
  • Regular security assessments
  • Employee training on data protection

However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law or business needs.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights:

  • Access: Request access to your personal information
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your information (subject to legal obligations)
  • Restriction: Request limitation on processing of your information
  • Portability: Request transfer of your data in a structured format

To exercise these rights, please contact the Service administrator.

8. Cookies and Tracking Technologies

The Service may use cookies and similar technologies to maintain sessions, remember preferences, and analyze usage. You can control cookie settings through your browser, though this may affect Service functionality.

9. Children’s Privacy

The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

10. International Data Transfers

If you access the Service from outside the primary operating region, your information may be transferred and processed in locations with different data protection laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify users of material changes by updating the “Last Updated” date and, where appropriate, providing additional notice.

12. Data Breach Notification

In the event of a data breach that affects your personal information, we will notify affected users and relevant authorities as required by applicable law.

13. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites.

14. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Underdog Digital Reporting Administrator

Email: chris@underdogdigital.co

15. Compliance

This Privacy Policy is designed to comply with applicable data protection laws and regulations. Specific compliance may vary based on your jurisdiction.

By using Underdog Digital Reporting, you acknowledge that you have read and understood this Privacy Policy.